Dermatology Practice of Roanoke is here to serve your health care needs. We appreciate the trust you have placed in us, and we are committed to using protected health information about you responsibly.


Each time you visit Dermatology Practice of Roanoke a record of your visit is made. Typically, this record contains your symptoms, examination and test results, diagnoses, treatment, and a plan for future care or treatment. This information, often referred to as your health or medical record, serves as:

  • A basis for planning your care and treatment
  • A means of communication among the many health professionals who contribute to your care
  • A legal document describing the care you received
  • A means by which you or a third-party payor can verify that services billed were actually provided
  • A tool in educating health professionals
  • A source of data for medical research
  • A source of information for public health officials charged with improving the health of the nation
  • A source of data for our practice planning
  • A tool with which we can assess and continually work to improve the care we render and the outcomes we achieve an understanding of what is in your record and how your health information is used will help you to (1) ensure its accuracy, (2) better understand who, what, when, where, and why others may access your health information, and (3) make more informed decisions when authorizing disclosure to others.


Although your health record is the physical property of Dermatology Practice of Roanoke, the information belongs to you. As provided for in the HIPAA Privacy Regulation, 45 CFR Part 160, you have the right to:

  • Request a restriction on certain uses and disclosures of your information
  • Obtain a paper copy of this Notice of Privacy Practices upon request
  • Inspect and obtain a copy of your health record within 30 days of request
  • Request an amendment to your health record
  • Obtain an accounting of disclosures of your health information
  • Request communications of your health information by alternative means or at alternative locations
  • Revoke your authorization to use or disclose health information except to the extent that action has already been taken
  • Be informed of any breach to your protected information
  • Restrict certain disclosures of your health plan or insurance carrier where you have paid out of pocket in full for a health care service


  • Maintain the privacy of your health information
  • Provide you with this notice as to our legal duties and privacy practices with respect to information we collect and maintain about you
  • Abide by the terms of this notice
  • Notify you if we are unable to agree to a requested restriction
  • Accommodate reasonable requests you may have to communicate health information by alternative means or at alternative locations
  • Notify you of any changes to our practices and to make the new provisions effective for all protected health information we maintain.
  • Notify you of any incident involving a breach of your patient record within 60 days

We will not use or disclose your health information without your authorization, except as described in this notice.


  • We will use your health information for treatment.
    For example: information obtained by the physician or another member of our staff will be recorded in your record and used to determine the course of treatment that should work best for you. Your provider will document in your record any expectations he or she has for the members of our staff. Our staff will then record the actions they took and their observations. In that way, the provider will know how you are responding to treatment.
  • We will also provide your physician or a subsequent health care provider with copies of various reports that should assist him or her in treating you.
  • We will use your health information for payment.
    For example: A bill may be sent to you or a third-party payor. The information on or accompanying the bill may include information that identifies you, as well as your diagnosis, procedures, and supplies used.
  • We will use your health information for regular health operations.
    For example: Members of our staff may use information in your health record to assess the care and outcomes in your case and others like it. This information will then be used in an effort to continually improve the quality and effectiveness of the health care and service we provide.
  • Business Associates: There are some services provided in our practice through contacts with Business Associates. Examples include practice management and electronic health record companies, claim and billing services, and diagnostic and/or laboratory services. When these services are contracted, we may disclose your health information to our Business Associates so that they can perform the job we’ve asked them to do. To protect your health information, however, we require the business associate to appropriately safeguard your information.
  • Notification: We may use or disclose information to notify or assist in notifying a family member, personal representative, or another person responsible for your care, your location, and general condition.
  • Communication with family: Our staff, using their best judgment, may disclose to a family member, other relative, close personal friend or any other person you identify, health information relevant to that person’s involvement in your care or payment related to your care.
  • Research: We may disclose information to researchers when their research has been approved by an institutional review board that has reviewed the research proposal and established protocols to ensure the privacy of your health information.
  • Funeral Directors: We may disclose health information to funeral directors consistent with applicable law to carry out their duties.
  • Organ procurement organizations: Consistent with applicable law, we may disclose health information to organ procurement organizations or other entities engaged in the procurement, banking, or transplantation of organs for the purpose of tissue donation and transplant.
  • Marketing: We may contact you to provide appointment reminders or information about treatment alternatives or other health-related benefits and services that may be of interest to you.
  • Food and Drug Administration (FDA): We may disclose to the FDA health information relative to adverse events with respect to food, supplements, product and product defects, or post marketing surveillance information to enable product recalls, repairs, or replacement.
  • Workers Compensation: We may disclose health information to the extent authorized by and to the extent necessary to comply with laws relating to workers compensation or other similar programs established by law.
  • Public Health: As required by law, we may disclose your health information to public health or legal authorities charged with preventing or controlling disease, injury, or disability.
  • Correctional Institution: Should you be an inmate of a correctional institution, we may disclose to the institution or agents thereof health information necessary for your health and the health and safety of other individuals.
  • Law Enforcement: We may disclose health information for law enforcement purposes as required by law or in response to a valid subpoena.
  • Federal law makes provision for your health information to be released to an appropriate health oversight agency, public health authority, or attorney, provided that a work force member or business associate believes in good faith that we have engaged in unlawful conduct or have otherwise violated professional or clinical standards and are potentially endangering one or more patients, workers, or the public.



We may change the terms of this notice and our privacy policies. If ee make such changes, the new terms and policies will apply to all Personal Health Information that we currently have or receive in the future. The effective date of this notice and any revised notice may be requested via mail.

If you have any questions regarding this Notice, please contact Dr. Melanie Walter at:

Dermatology Practice of Roanoke PC
2000 Stephenson Ave.
Roanoke, Virginia 24014
(540) 562-8873